Request for Tender

Request for Tender (online interactive and access index)

The Asia Pacific Leaders Malaria Alliance (APLMA) is seeking a suitably qualified organisation to assist with

(1) the online interactive visualisation of its Dashboard, and
(2) the development of an Access Index

Both will be designed to better help stakeholders track progress towards malaria elimination across the region.

In case you are interested, we request you to kindly submit your proposal by the 5th of November 2018, by email at admin@aplma.org

Please feel free to reach out to us if you have any questions.

Description Asia Pacific Leaders Malaria Alliance (APLMA) Dashboard visualisation and development of an Access Index
Release Date 8th October 2018
Closing Time 4:00pm Singapore time, 5th November 2018
Offer Period Offers remain open for acceptance by APLMA three months after lodgement
Deadline for submission of questions 4:00pm Singapore time, 29th October 2018
APLMA Contact Marie Lamy: mlamy@aplma.org
Lodgement of Tenders via email: admin@aplma.org
Products and services to be supplied

APLMA Dashboard visualisation tool and development of an Access Index

Background

The Asia Pacific Leaders Malaria Alliance (APLMA) is seeking a suitably qualified organisation to assist with (1) the online interactive visualisation of its Leaders’ Dashboard, and (2) the development of an Access Index. Both will be designed to better help stakeholders track progress towards malaria elimination across the region.

The Asia Pacific Leaders Malaria Alliance (APLMA) is an alliance of Asian and Pacific heads of government formed to accelerate progress against malaria and to eliminate it in the region by 2030 or sooner. The Alliance was formed at the 2013 East Asia Summit (EAS) in Brunei in response to leaders’ concerns about the rising risk of malaria resurgence. The Leaders’ Malaria Elimination Roadmap, supported by the APLMA Secretariat, has been developed through extensive consultation with experts and officials from across the region. It identifies six essential priorities Leaders will need to support to realize the 2030 goal.

The APLMA Leaders’ Dashboard was developed to track progress and achievement in malaria control and elimination in 22 countries in the Asia Pacific. The Dashboard serves as an advocacy tool to demonstrate progress in the region and leverages governments’ and partners’ continued support for financing malaria elimination efforts. The Dashboard has two sections. The first section, the Leaders’ Dashboard, proposes higher level policy indicators to capture progress in each of the countries towards the 6 Roadmap Priorities for malaria elimination. The second section is a Technical Annex that offers a more detailed breakdown of technical parameters and epidemiology of malaria elimination in each country, based on data collected from countries by the World Health Organization on a yearly basis. Currently, the Dashboard is updated annually and presented as a PDF document online or in hardcopy.

The Access Index is a new proposal to build on and make better use of the indicators on the Dashboard that relate to access to commodities and services for malaria elimination. The Index will serve as an advocacy tool by mapping and ranking accessibility to healthcare and anti-malarial commodities including medicines, diagnostic tests and vector control tools. Potential indicators reflected in the Access Index could include but are not limited to the coverage of public private health services, the availability and accessibility of antimalarials and reported stock outs.

Purpose and Objectives

The purpose of developing these tools is to improve communication and advocacy efforts with all stakeholders on progress towards elimination by country and region. APLMA wants stakeholders to better understand the policy barriers to elimination including factors affecting accessibility to health care and anti-malarial commodities.

The project has two main objectives:

  1. To design and implement an online platform that visually presents the APLMA Dashboard in a more interactive way, including by indicator and by country.
  2. To design and create an Access Index which serves as an online and interactive advocacy tool to highlight coverage gaps in access to commodities and its impact on malaria elimination efforts.

Technical requirements

A. Dashboard Visualisation

  1. The Leaders’ Dashboard and its Technical Annex must be accessible online through APLMA’s website.
  2. It must be accessible to the public and be responsive, simple and easy to use.
  3. The data presented in the Dashboard visualisation should be stored in a database for ease of update. Data may include numbers, text and photos and will be made available by the APLMA team.
  4. The Dashboard data will be updated annually; usually December each year following the release of the World Health Organisation’s World Malaria Report.
  5. The graphic representation must be aligned to the current Dashboard format (tabular).
  6. The visualisation must be interactive. Each cell in the Dashboard must be able to be queried to retrieve the supporting technical information and case study data (text and photos). Data will be qualitative and quantitative.
  7. The tool must provide a space for country case studies and best practices per indicator.
  8. The visualisation must include an option to view all technical parameters geographically, with the use of maps.
  9. The visualisation tool must have an option to select technical parameters from either the Leaders Dashboard or its technical annex and view them as choropleth maps online.

These technical specifications are suggested requirements. APLMA will accept innovative ideas for the Dashboard visualisation. These will be assessed against its overall objectives, ease of maintenance and value for money.

B. Access Index

The Access Index is a new initiative of APLMA. The final specifications will be developed as part of this consultancy and in consultation with APLMA and its partners.

Suggested requirements are listed below:

  1. The Index will be based on a comprehensive set of indicators determined by ease of availability, accuracy, validity, utility and relevance for at least three out of the 22 APLMA countries. It is expected that a minimum of five indicators are included in the creation of the index, some of which will be borrowed from the APLMA Dashboard.
  2. All data sets assessed will be documented using meta data to form a data dictionary for evaluation by APLMA and other stakeholders to determine the validity, utility and relevance of each, in consultation with the selected organisation.
  3. The Index will be designed based on a robust scoring and weighting method in consultation with technical experts.
  4. The final prototype of the Access Index will be shared with partners and country representatives for consultation and feedback.
  5. A visualisation tool will be developed to map the gaps in access to care and anti- malarial commodities. This tool will be available online and linked to the Dashboard visualisation tool and database.
  6. The Index will highlight coverage gaps, especially in border areas and to visually represent the impact on transmission and/or disease prevalence with the injection of antimalarial commodities;
  7. The Index will be used as an advocacy tool for policy dialogue and to elevate discussions on access issues at the APLMA Senior Officials Meetings.

APLMA will provide sample data from the Dashboard indicators for the development of a prototype. APLMA will also work with partners to identify sources of available data beyond the Dashboard.

Deliverables and specifications

A. Dashboard visualisation

  1. A detailed design document for the Dashboard Visualisation, including the architecture, database design and user interface. This will be based on a detailed analysis of user requirements and include estimated annual maintenance costs.
  2. A prototype of the Dashboard visualisation to demonstrate to the APLMA Secretariat and Board.
  3. A final Dashboard visualisation tool that is accessible through APLMA’s website with supporting user and maintenance documentation.

B. Development of Access Index

  1. A document which details the indicators that could support the development of the Access Index. It includes the recommended datasets to form the Index, potential data scores and weighting method, and sensitivity analysis (how sensitive the final calculated Index will be to variations of the input data).
  2. A detailed design document that outlines the rationale and method for creating the index, including data sources, update processes, accuracy, and potential limitations.
  3. A prototype visualisation tool for the Access Index to demonstrate to the APLMA Secretariat and Board, the utility and application of the Index.
  4. A strategy to engage with partners with access to relevant data, with partners, donor organisations and country representatives on the value and use of the Access Index.
  5. A final Access Index visualisation tool that is accessible through APLMA’s website with supporting user and maintenance documentation.

Timeframes

Contracting
November 2018 – December 2018
Planning and Consultation
December 2018 – January 2019
Development and Implementation
January 2019 – April 2019
Tender Evaluation Criteria

Technical assessment

APLMA will assess technical proposals against the following criteria:

  1. Past organisational performance and proposed team to undertake the work. This includes experience developing, managing and supporting similar initiatives in the Asia Pacific region and at least two project examples demonstrating experience successfully undertaking similar work. (weighting 40%).
  2. Technical approach and methodology. Clearly outline the proposed approach to developing the Dashboard Visualisation platform and Access Index. The approach and methodology should address the technical requirements including maintenance options and risks. (weighting 60%)

Value for money assessment

APLMA will conduct a value for money assessment based on the technical proposal (weighting 80%) and price proposal (weighting 20%).

Tender Format

The Tender must be written in English and provided in the following format:

Tenderer Details

  1. Legal entity and business name
  2. Tenderer’s contact who is authorised to represent and legally bind the Tenderer (name, address, email, phone)
  3. Registered office address and principal place of business
  4. Details of any partnership agreements or subcontractors if the Tenderer intends to use a subcontractor.

Technical Proposal

The Technical Proposal must address the evaluation criteria above and be no more than ten pages.

Two examples of past projects demonstrating relevant experience of no more than two pages each (to be included in an annex).

CV’s of no more than two pages for each of the team members (to be included in an annex).

Price Proposal

The Price Proposal must be included in a separate document. The price must stipulate:

  1. Total costs associated with delivering each of the deliverables
  2. Daily personnel rates schedule for all personnel involved in delivering each of the deliverables.
  3. Costs for travel, accommodation and incidentals
  4. Costs for any equipment, hardware or software (if any).

Email to admin@aplma.org

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