|Description||Asia Pacific Leaders Malaria Alliance (APLMA) Procurement for travel management services|
|Release Date||14 November 2018|
|Closing time for submission of tenders||28 November 2018, 5:00pm Singapore time|
|Offer Period||Offers remain open for acceptance by APLMA three months after lodgement|
|Deadline for submission of questions||21 November 2018, 5:00pm Singapore time|
|APLMA Contact||Jeff Smith, email: email@example.com|
|Lodgement of Tenders||
via Email: firstname.lastname@example.org (documents sent must be in a PDF file)
Communicable Disease Threats Initiative, Incorporating Asia Pacific Leaders Malaria Alliance 11 Biopolis Way #04-10 Singapore 138667 (documents must be sealed in an envelope)
The Asia Pacific Leaders Malaria Alliance (APLMA) is an alliance of Asian and Pacific heads of government formed to accelerate progress against malaria and to eliminate it in the region by 2030 or sooner. The Alliance was formed at the 2013 East Asia Summit (EAS) in Brunei in response to leaders’ concerns about the rising risk of malaria resurgence, in particular due to increasing drug resistant malaria in the Greater Mekong Sub-region.
APLMA is a distinctive platform for collective regional leadership for malaria elimination and health security. Following endorsement of the Asia Pacific Leaders Malaria Elimination Roadmap by 18 Heads of Government at the 2015 EAS in Malaysia, APLMA will work to increase resources available for elimination, support leaders and senior officials in creating an enabling policy environment for elimination, and track progress against an agreed Dashboard.
APLMA works with and through national and international authorities to progress elimination. Specifically, to ensure leaders and their senior officials are informed of progress, of key enablers for success, and of risks to progress. APLMA works to assist in translating the collective will of the region’s leaders into coordinated action by relevant authorities. These are structured around the 6 Roadmap Priorities and articulated in the APLMA Secretariat Strategic Plan 2016-2020.
In implementing these priorities, APLMA:
APLMA recognizes and complements country efforts led by national governments, as supported by the World Health Organization. It also acknowledges the large number of existing organizations working to reduce and eliminate malaria. APLMA facilitates high-level engagement on the building blocks for malaria elimination, including research, policy and program coordination, regulatory collaboration, finance and governance.
The objective of the contract is to ensure value for money outcomes in the procurement of travel management services.
The travel agent would provide end-to-end, 24/7 assistance with travel bookings and financial benefits through low transaction fees and competitively priced travel rates.
The contract is for a period of nine months from 1 January 2019 till 30 September 2019, with an option to renew for the next 12 months.
The Travel Agent will undertake the following tasks:
Either party will have the opportunity of terminating the contract with issue of one month’s notice.
APLMA will conduct a value for money assessment based on the service proposal (weighting 50%) and price proposal (weighting 50%).
The Tender must be written in English and be not more than 10 pages long.
It must be provided in the following format:
The products and services offered or available must be fully described.
The following criteria are considered of fair importance in the evaluation of this tender:
An itemised breakdown of the charges or rates applicable for each service must be provided.
PROPOSED FEE STRUCTURE FOR MINIMUM REQUIRED TRAVEL MANAGEMENT SERVICES
|TYPES OF FEES||Unit price||Please indicate Remarks, if applicable, and indicate Not applicable Applicable if service is not provided|
|Domestic (KUL & PEN)|
|Airfare below S$500|
|Airfare between S$500-S$2,000|
|Airfare above S$2,000|
|Revalidation of ticket|
|Reissue of ticket|
|Refund - unused ticket|
|Refund - partially used ticket|
|AFTER-HOURS SERVICE FEE|
|24-Hours emergency call|
|Issuance of e-tickets|
|Urgent enquiries & travel arrangements|
|VISA APPLICATIONS FEE|
|Scheduled delivery time|
|After office hour delivery (before 9pm)|
|Urgent delivery within specific time|
|HOTEL & CAR RESERVATIONS|
|In-house hotel rates|
|Hotels in GDS booking|
|Hotels not in GDS booking|
|Car rental booking (excl car rental fee)|
|TRAVEL MANAGEMENT PORTAL|
|1-time setup fee|
|Provide economical options on travel insurance available and purchase of travel insurance upon request (exclude insurance premiums)|
|LOYALTY PROGRAM REDEMPTION|
|Processing airline loyalty redemption|
|Credit term - days|
|Overdue payment interest|
|TRAVEL MANAGEMENT REPORT|
FEE STRUCTURE FOR ANY ADDITIONAL SERVICES